AI Recruiting Agent

Overview

The AI Recruiting Agent extends an existing recruiting workflow with automation across the whole hiring process. It covers approval notifications, external career-page publishing, AI screening and sourcing, interview scheduling and recording, location-based recruiting, bulk contact import, social and paid outreach and AI network search. It serves recruiting teams who lose time to manual handoffs between systems rather than to the actual work of hiring.

Challenges

Approved job requisitions moved forward with no in-app notification. Submissions waited until someone happened to notice they needed review. Jobs then had to be re-posted to the external career page by hand. That delayed publication and left roles invisible to candidates longer than necessary. Applicant screening and shortlisting were entirely manual with no fit-scoring to surface the strongest candidates quickly. There was no proactive way to find talent on LinkedIn or Indeed either so the team depended on inbound applications alone. Interview scheduling relied on manual back-and-forth instead of offering candidates available slots. Interviews lived outside the meetings system. Recordings, transcripts and answer notes were never captured or fed back into evaluation. Jobs carried no location or postal-code context which made it hard to target the right candidates for the right site. Youth organisation contacts had to be entered one at a time with no bulk import. Youth recruiting was disconnected from social posts, paid ads and outbound outreach tooling so campaigns couldn't be triggered from the platform. And recruiters had no way to search their own network in natural language. Relevant profiles stayed undiscovered.

Solution highlights

We delivered ten targeted features on a two-week plan with weekly checkpoints. In-app approval notifications now fire the moment a requisition is submitted with a direct link straight to the review page. Approved jobs publish automatically to the external career page through an API. That removes the manual re-entry step. AI applicant screening shortlists candidates by fit score and notifies administrators of the strongest matches. Proactive AI sourcing surfaces candidates directly from LinkedIn and Indeed. Interview scheduling now works Calendly-style against administrator preset availability with meetings created automatically in the meetings module. Each interview is recorded and transcribed. Answers are extracted and the candidate's fit score updates automatically from what was said. Jobs link to a specific shop or location and postal code so geographic targeting is accurate. Bulk CSV upload handles youth organisation contacts at scale. Youth jobs are wired into social-post, paid-ad and outbound outreach workflows so campaigns can be triggered from inside the platform. AI-powered network search lets recruiters query in natural language with profile enrichment and one unified search experience. Testing, bug fixes and documentation were built into the second week rather than left to chance.

Key Features

• In-app notification when a job requisition is submitted for approval with a direct review link
• Automatic job publishing to an external career page via API
• AI applicant screening with fit-score shortlisting and admin notification
• Proactive candidate sourcing from LinkedIn and Indeed
• Calendly-style interview scheduling against preset availability
• Automatic interview meeting creation in the meetings module
• AI interview recording, transcription, answer extraction and fit-score updates
• Location-based recruiting linking jobs to shop, location and postal code
• Bulk CSV upload for youth organisation contacts
• Youth-job social post and paid advertising triggers
• Outbound youth outreach integration
• AI network search with natural-language queries and profile enrichment

Our Role & Approach

Our role was to consolidate ten separate enhancement requests into one coherent two-week delivery plan. Acceptance criteria were defined for each feature before work began. We didn't build isolated features. We looked for the connections between them. Interviews were wired into the existing meetings module rather than duplicated. Youth recruiting was connected to the social, paid-ad and outreach workflows that already existed. AI went where it removes reading and coordination work rather than where it just looks impressive. We ran week-by-week checkpoints so progress stayed visible. And we reserved dedicated time in the final week for testing, bug fixes and documentation. That's usually the first thing sacrificed on a short timeline.

Technology Stack

Backend: Django, Django REST Framework, Celery, Celery Beat, Redis, RabbitMQ. Integrations: career-page API, LinkedIn, Indeed, Calendly, internal meetings module, Hivemind, Instantly, Apollo. AI: applicant screening, fit-score shortlisting, transcription, profile enrichment. Data import: CSV upload.

Outcomes

Hiring managers are alerted the moment a job needs approval and can move straight to review. That handoff delay used to cost days. Approved jobs reach the external career page automatically which shrinks time-to-publish and widens candidate reach. AI screening and fit-score shortlisting let the team focus on the most qualified applicants first instead of reading each application. Proactive sourcing from LinkedIn and Indeed expands the pipeline well beyond inbound applications. Candidates self-schedule against preset availability so the scheduling back-and-forth is gone. Each interview is recorded, transcribed and scored inside the meetings module. Evaluators get a consistent searchable record rather than half-remembered impressions. Location and postal-code targeting connects an opening to the right area and improves candidate relevance. Bulk import plus connected social, paid-ad and outreach workflows make youth recruiting campaigns fast to launch at scale. Natural-language network search with profile enrichment helps recruiters surface and qualify relevant talent in seconds. All ten features were delivered, tested and documented within the two-week window.